Industry Focus · Retail and E-Commerce
Accounting for Multi-Channel Sellers & Retail Brands
Inventory costing, marketplace fee reconciliation, sales-tax nexus and channel-level P&Ls — built for DTC brands, multi-channel sellers, subscription boxes and retail chains, from checkout to close.
30+ Clients
e-commerce & retail businesses served
Zero Late Filings
every sales tax deadline met, on record
10+ Yrs
years helping online sellers master their numbers
Platforms We Manage
Your systems, reconciled — not replaced
Wherever you sell, we plug in and keep your books accurate every month.
12+
Platforms supported
0
Systems you need to switch
Shopify
Order, payout & discount reconciliation, COGS sync across every store.
Amazon Seller Central
Settlement report breakdown, FBA fee & reserve tracking.
WooCommerce & Squarespace
Channel-level revenue mapping, fee & refund matching.
Walmart Marketplace
Settlement report breakdown, fee & reserve tracking.
QuickBooks
SKU-level class tracking, multi-channel consolidated books.
NetSuite
Inventory costing, landed cost allocation, GL sync across entities.
Xero
Multi-currency channel reporting, dimension & class tracking.
Sage Intacct
Multi-entity consolidations, fund accounting, dimension reporting.
A2X & Webgility
Automated payout & order sync to your GL every single day.
Avalara / TaxJar
Nexus monitoring, multi-state sales tax filing & remittance.
ShipStation / 3PL feeds
Fulfillment cost tie-out, return & chargeback tracking.
Square & Stripe
Payout-to-order matching across in-store & online sales.
Services by Client Type
Bookkeeping Built Around How You Actually Sell
DTC Brands
Inventory & landed cost tracking
COGS by SKU & channel
Subscription revenue recognition
Investor & board reporting packages
Channel-level P&L reporting
Ad spend & CAC reconciliation
Multi-Channel Sellers
Marketplace fee & payout reconciliation
Cross-channel inventory sync
Sales tax nexus monitoring
Consolidated multi-channel reporting
Channel-level P&L reporting
Return & chargeback tracking
Subscription Box Brands
Deferred revenue schedules
Refund & cancellation tracking
Fulfillment cost allocation
Investor reporting packages
Channel-level P&L reporting
Churn & LTV cohort reporting
Retail Chains
Store & location-level P&L
POS & bank feed reconciliation
Payroll & labor cost allocation
Board & franchisor reporting
Channel-level P&L reporting
Inventory shrinkage tracking
Wholesale & B2B Sellers
AR aging & credit terms tracking
Purchase order & landed cost tracking
Distributor commission tracking
Lender reporting packages
Channel-level P&L reporting
Volume rebate reconciliation
Workflow & Cadence
Full-cycle accounting, organized by workflow
| WORKFLOW | CADENCE | WHAT'S COVERED |
|---|---|---|
|
Bookkeeping & AP/AR
|
WEEKLY |
•
Transaction categorization by channel & SKU
•
Vendor bill entry & payment processing
•
Marketplace payout & fee tracking
•
Refund and chargeback logging
|
|
Reconciliation & Compliance
|
WEEKLY |
•
Bank & payment processor reconciliation
•
Marketplace payout matching
•
Multi-state sales tax compliance
•
Credit card & petty cash tie-out
|
|
Financial Reporting
|
MONTHLY |
•
P&L, balance sheet & cash flow statements
•
Channel & SKU-level performance reports
•
Budget vs. actual variance reporting
•
Owner & investor reporting packages
|
|
Inventory & COGS
|
AS NEEDED |
•
Landed cost & inventory valuation
•
COGS allocation by channel & SKU
•
Purchase order & vendor cost tracking
•
Shrinkage and write-off reporting
|
|
Sales Tax & Nexus
|
PER FILING |
•
Economic nexus monitoring by state
•
Multi-state sales tax filing
•
Marketplace facilitator tax reconciliation
•
Exemption certificate tracking
|
|
Tax & Advisory
|
QUARTERLY |
•
Tax-ready books & CPA handoff
•
1099 preparation for vendors & contractors
•
Inventory depreciation coordination
•
Quarterly strategy & planning reviews
|
Onboarding
Live on your books in under two weeks
Discovery & systems audit
We map your channels, storefronts and current software.
Chart of accounts setup
Clean, channel-specific chart of accounts built or repaired.
Historical catch-up
Books brought current, discrepancies resolved.
Ongoing monthly close
Reconciliations, statements and reporting on schedule.
Monthly strategy review
A standing session on performance and planning.
How We Compare
The real problems a generic firm won't solve
| CLIENT PROBLEM | GENERIC OUTSOURCED FIRM | SMARTLEDGER |
|---|---|---|
|
True margin visibility, by SKU and by channel
Blended reporting hides which products & channels make money.
|
One blended P&L across all channels
|
Live margin visibility by SKU, channel & marketplace
|
|
Landed cost done right
Freight, duties & packaging rarely make it into COGS.
|
COGS = product cost only
|
Full landed cost built into every COGS entry
|
|
Payout reconciliation that keeps pace with volume
Fees & refunds get mixed in, mismatches surface late.
|
Payouts reconciled once a month, if at all
|
Every payout matched to the order, weekly
|
|
Sales tax nexus, monitored before it becomes a liability
A new state threshold goes unnoticed until it's a filing deadline.
|
No nexus monitoring across states
|
Nexus tracked & filings managed proactively
|
|
Cash flow you can plan inventory buys around
No forward view, so restocks and ad spend guess blind.
|
No forward cash flow visibility
|
Rolling cash flow projections tied to demand
|
|
Books that scale with every new channel you launch
A new marketplace usually means a new spreadsheet.
|
A new channel means a new manual process
|
Every new channel plugs into one clean close
|
|
Audit-ready books, all year, not just at tax time
Books get cleaned up once a year under deadline pressure.
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Year-end scramble before filing
|
Tax-ready books, reconciled every month
|
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One system of record for every deal and document
Invoices & settlement reports scattered, never tied to the ledger.
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Documents scattered, untracked
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Every document attached & tied to its entry
|
Trusted Partner
Why E-Commerce & Retail Brands Choose Smartledger
Growth changes what your books need. We’re built to keep pace with every deal, entity and milestone.
Multi-Channel Specialists
Our team lives in marketplace and payout data, not generic ledgers.
E-Commerce Focus —
Multi-channel and inventory accounting is our core specialty, not a side offering.
Maker-Checker Review
A second reviewer verifies every close before it reaches you.
Secure Cloud Systems —
Bank-grade encryption and access controls protect every record.
24-Hour Response
Questions get a same-or-next-business-day answer, always.
Testimonials
A full-stack finance function,
built around your business.
FAQ’S
The Answers You're Probably Looking For
The questions that matter most when choosing a finance partner — clearly answered.
How do you handle inventory costing across multiple channels?
We build a landed-cost model that folds freight, duties and packaging into COGS, then allocate it accurately by SKU and channel — so your margins reflect what a sale actually costs, everywhere you sell.
Can you manage sales tax nexus across every state we sell into?
Yes. We monitor economic nexus thresholds as your volume grows, register where required, and manage the filings — so a new state never becomes a surprise liability.
How do you reconcile marketplace payouts against what actually sold?
Every settlement report from Amazon, Shopify, Walmart and beyond is matched line-by-line against orders, fees and refunds, so payouts tie cleanly back to your books every single time.
What happens when we launch a new channel or marketplace?
We plug the new channel straight into your existing chart of accounts and reconciliation workflow — no rebuilding your books, no new spreadsheet, no disruption to your monthly close.
How quickly can you take over our books and be fully caught up?
Most e-commerce clients are fully onboarded and current within two weeks, including historical catch-up, so your very next close arrives clean and on schedule.