Industry Focus · Rental Property
Accounting for Rental Property Owners
Rent tracking, security deposit & escrow reconciliation, mortgage accounting and Schedule E-ready books — built for landlords, multi-family owners and short-term rental hosts, from single door to full portfolio.
20+ Clients
landlords & rental businesses served
Zero Missed Deductions
every deductible expense captured, on record
10+ Yrs
years helping rental owners master their numbers
Platforms We Manage
Your systems, reconciled — not replaced
Wherever you track your rentals, we plug in and keep your books accurate every month.
9
Platforms supported
0
Systems you need to switch
Yardi Breeze
Simplified rent roll reconciliation, bank tie-out, owner reporting.
Buildium
Rent roll reconciliation, GL mapping, tenant ledger accuracy.
AppFolio
Owner statement sync, bank tie-out, work-order cost tracking.
QuickBooks
Property-level class tracking, Schedule E-ready books.
Stessa
Automated rent & expense sync, per-property cash flow tracking.
Baselane
Rent collection tie-out, bank feed reconciliation, tenant ledgers.
Propertyware
Owner distribution tracking, maintenance cost allocation.
TurboTenant
Rent payment reconciliation, lease & deposit tracking.
Rent Manager
Owner draw processing, escrow tracking, property-level class mapping.
Services by Client Type
Solutions Tailored to Every Property Type You Manage
Single-Family Landlords
Rent collection & late fee tracking
Security deposit ledger management
Mortgage interest & principal split
Escrow & insurance reconciliation
Per-property cash flow reporting
Schedule E-ready books each year
Multi-Family & Small Apartment Owners
Unit-level rent roll reconciliation
Tenant deposit ledger management
CapEx vs. repair expense classification
Depreciation schedule tracking
NOI reporting by property
Budget vs. actual variance reporting
Short-Term Rental Hosts
Booking platform payout reconciliation
Cleaning & turnover cost tracking
Occupancy tax filing & remittance
Owner payout statement preparation
Unit-level P&L reporting
Revenue management performance tracking
Workflow & Cadence
Bookkeeping built around how you actually manage properties
| WORKFLOW | CADENCE | WHAT'S COVERED |
|---|---|---|
|
Bookkeeping & Rent Tracking
|
WEEKLY |
•
Transaction categorization by property & unit
•
Rent roll posting & tenant charges
•
Late fee and NSF logging
•
Vendor bill entry & payment processing
|
|
Security Deposit & Escrow Reconciliation
|
WEEKLY |
•
Security deposit ledger reconciliation
•
Escrow & reserve account tie-out
•
Bank & merchant processor reconciliation
•
Move-in/move-out deposit accounting
|
|
Financial Reporting
|
MONTHLY |
•
P&L, balance sheet & cash flow statements
•
Property & unit-level performance reports
•
Budget vs. actual variance reporting
•
Owner reporting packages
|
|
Mortgage & Loan Reconciliation
|
MONTHLY |
•
Principal & interest split tracking
•
Escrow & insurance disbursement tie-out
•
Refinance & loan cost amortization
•
Lender statement reconciliation
|
|
Depreciation & Capital Improvements
|
QUARTERLY |
•
Depreciation schedule maintenance
•
CapEx vs. repair expense classification
•
Cost segregation coordination
•
Asset disposition tracking
|
|
Maintenance & Vendor Cost Tracking
|
WEEKLY |
•
Work order & repair cost coding by property
•
Vendor bill entry & payment processing
|
Onboarding
Live on your books in under two weeks
Discovery & systems audit
We map your properties, entities and current software.
Chart of accounts setup
Clean, property-specific chart of accounts built or repaired.
Historical catch-up
Books brought current, deposit & mortgage discrepancies resolved.
Ongoing monthly close
Reconciliations, statements and reporting on schedule.
Monthly owner review
A standing session on performance and planning.
How We Compare
The real problems a generic firm won't solve
| CLIENT PROBLEM | GENERIC OUTSOURCED FIRM | SMARTLEDGER |
|---|---|---|
|
Precise cash flow visibility, property by property
Blended reporting hides which rentals actually perform.
|
One blended P&L across the portfolio
|
Live cash flow visibility by property & unit
|
|
Security deposits held with fiduciary-grade precision
Deposits get mixed with operating cash or mismatched at move-out.
|
Single-entry deposit tracking, no reconciliation
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Full deposit ledger reconciliation, every month
|
|
Mortgage & escrow accounting that matches your lender
Principal, interest and escrow get lumped into one expense line.
|
Loan payments booked as a single expense
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Principal, interest & escrow split and tracked correctly
|
|
Depreciation schedules built to withstand scrutiny
Capital improvements get expensed or missed entirely.
|
No depreciation tracking until tax season
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Depreciation & CapEx tracked and reconciled all year
|
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Forward-looking cash flow you can commit capital against
No forward view, so repairs and reserves guess blind.
|
No forward cash flow visibility
|
Rolling cash flow projections tied to capex plans
|
|
Audit-grade, Schedule E-ready books maintained year-round
Records get cleaned up once a year under filing deadline pressure.
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Year-end scramble before the tax deadline
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Schedule E-ready books, reconciled every month
|
|
A single system of record for every lease, loan and document
Leases & mortgage statements scattered, never tied to the ledger.
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Documents scattered, untracked
|
Every document attached & tied to its entry
|
|
1099 accuracy that holds up to vendor scrutiny
Contractor payments go untracked until January.
|
1099s assembled last-minute, error-prone
|
Vendor 1099 tracking maintained accurately all year
|
Trusted Partner
Why Rental Owners Choose Smartledger
Growth changes what your books need. We’re built to keep pace with every deal, entity and milestone.
Rental Property Specialists
Our team lives in rent rolls and mortgage statements, not generic ledgers.
Tax Strategy Focus
Depreciation, Schedule E and deduction tracking is our core specialty.
Maker-Checker Review
A second reviewer verifies every close before it reaches you.
Secure Cloud Systems
Bank-grade encryption and access controls protect every record.
24-Hour Response
Questions get a same-or-next-business-day answer, always.
Testimonials
A full-stack finance function,
built around your business.
FAQ’S
The Answers You're Probably Looking For
The questions that matter most when choosing a finance partner — clearly answered.
How do you handle security deposit accounting?
We reconcile deposit ledgers against your bank balance every month, so deposits are never commingled with operating cash and move-out settlements tie out cleanly.
Can you track mortgage and escrow accounting across multiple properties?
Yes. We split principal, interest and escrow on every loan, reconcile against lender statements and keep it accurate property by property.
How do you structure reporting when properties sit under different LLCs or entities?
We keep each entity’s books clean and separate, then roll them up into one consolidated view, so you see individual entity performance and portfolio-wide totals without reconciling anything by hand.
How quickly can you take over our books and be fully caught up?
Most rental owners are fully onboarded and current within two weeks, including historical catch-up and deposit reconciliation, so your very next close arrives clean and on schedule.