OUTSOURCED FINANCE PARTNER · CANADA
Bookkeeping & Accounting, Run the Way the CRA Expects
Smartledger is a dedicated Canadian finance team keeping your ledgers, GST/HST filings and payroll obligations current — so your numbers are ready long before tax time, not scrambled together for it.
10+
YEARS EXPERIENCE
150+
CLIENTS SERVED
7
COUNTRIES SUPPORTED
20+
SOFTWARE USED
95%
CLIENT RETENTION
99.9%
ACCURACY RATE
Compliance Isn't an Afterthought — It's the Foundation
Every ledger Smartledger runs is built to hold up under CRA scrutiny, not just to close cleanly each month. Six obligations get the same discipline whether you're a sole proprietor or a multi-entity group.
GST/HST Return Filing
Quarterly, monthly or annual returns filed against a working calendar, not a deadline countdown.
Input Tax Credit Reconciliation
Sales tax collected and ITCs reconciled line by line, so credits are never left unclaimed.
Payroll Deductions Remittance
CPP, EI and income tax withheld and remitted correctly, pay run after pay run.
CPP & EI Contributions
Employer and employee contributions calculated at the current rate and remitted on schedule.
Record-Keeping Standard
Source documents filed and traceable, ready the moment they are asked for.
Statement Accuracy Review
A second reviewer checks every GST/HST return before it is filed.
What’s Included
Every return comes fully prepared
No add-on modules to piece together — this is what happens on every return, every season.
Q1 · Jan–Mar
Due 30 Apr
GST/HST return and CPP/EI remittance for the first quarter.
Q2 · Apr–Jun
Due 31 Jul
GST/HST return and CPP/EI remittance for the second quarter.
Q3 · Jul–Sep
Due 28 Apr
Due 31 Oct GST/HST return and CPP/EI remittance for the third quarter.
Q4 · Oct–Dec
Due 31 Jan
Final GST/HST return and CPP/EI remittance for the calendar year.
31 December · Calendar year-end finalisation
30 April · Personal tax return deadline
Everything on the Books, Every Month
One standing scope, delivered by Smartledger on a fixed monthly cadence — nothing added, nothing assumed.
Transaction Coding
Every entry classified to the correct GST/HST category, on a weekly rhythm.
GST/HST Return Filing
Prepared and filed well ahead of the CRA calendar, never at the deadline.
Sales Tax Reconciliation
Amounts collected and ITCs matched precisely, credit by credit.
Payroll Remittances
CPP, EI and income tax withholding calculated and remitted right on schedule.
CPP & EI Processing
Contributions calculated correctly and remitted to the CRA, at the current rate.
Payables & Receivables
Bills and invoices managed end to end, with GST/HST tracked throughout.
Bank & Card Reconciliation
Every account tied out in full, on a fixed monthly schedule.
Management Reporting
A polished P&L and balance sheet, ready the moment you need them.
Year-End Finalisation
A genuinely tax-ready file handed over, never a last-minute rebuild.
Backlog Recovery
Every overdue period reconciled and brought fully up to date.
VISIBILITY, NOT GUESSWORK
A Reporting Suite Built for Decisions, Not Just Filing
Numbers only matter if they reach you in time to act on them. Every engagement includes a standing reporting pack, delivered on the same date each month.
Profit & Loss
Monthly, with prior-period comparison
Balance Sheet
Full position, reconciled and current
Cash Flow Summary
Inflows, outflows and runway
GST/HST Reconciliation Pack
Supporting workpapers for every filing
Aged Payables & Receivables
What is owed, and what is owing
Budget vs. Actual
Variance tracked against plan
How we work
From First Call to Steady Cadence
Discovery & Systems Audit
We map your entities, software and current GST/HST history.
Chart of Accounts Setup
Clean, industry-specific chart of accounts built or repaired.
Historical Catch-Up
Books brought current, discrepancies resolved.
Ongoing Monthly Close
Reconciliations, statements and reporting on schedule.
Monthly Strategy Review
A standing session on performance and planning.
Who We Serve
Built for the way your industry runs
Our bookkeepers specialize by industry, so your books reflect how your business actually operates.
Real Estate
Property-level P&L, CAM reconciliations
Property Management
Tenant billing, maintenance & escrow tracking
Construction
Job costing, WIP schedules, AIA billing
Retail and E-Commerce
Multi-location, POS, inventory & tax nexus
Manufacturing
Cost accounting, BOM & inventory valuation
Automotive
Dealer metrics, service, parts & warranty
Professional Services
Utilization rates & project-based billing
Rental Accounting
Lease tracking, security deposits & yield
Law Firms
IOLTA trust accounting, partner draws
Tech / SaaS / Startups
ARR/MRR metrics, deferred revenue & burn
Healthcare & Medical
Practices, clinics & medical groups
Food & Beverages / Restaurants
F&B costing, labor & prime cost control
CPA / Accounting Firms
White-label back-office & capacity scaling
Travel & Hospitality
Agency commissions, booking & tour auditing
Protecting What Matters Most:
Your Data's Safety Is Our Top Priority
Your financial data is protected with encrypted cloud storage, restricted team access, secure authentication and signed confidentiality agreements. Every layer of our security infrastructure is designed to safeguard your information so you can focus on growing your business with complete confidence.
WHERE YOUR LEDGER LIVES
We Work Inside the System You Already Run
Switching platforms is never a prerequisite. Whatever your ledger runs on today, Smartledger plugs straight in — no disruption, no forced migration.
Setup & migration
Payroll configuration
GST/HST-ready chart of accounts
Ongoing reconciliation
Moving From Your Current Bookkeeper Is Simpler Than It Sounds
No downtime, no gap in your CRA obligations, no lost history — Smartledger handles the handover end to end.
We Request the Handover
We contact your current bookkeeper directly for file access and history.
You Approve, We Verify
Opening balances and prior GST/HST figures checked before we touch a thing.
You Never See a Gap
Your next filing is submitted on time, under our watch, from day one.
FAQ’S
The Answers You're Probably Looking For
The questions that matter most when choosing a finance partner — clearly answered.
Where does bookkeeping end and accounting begin?
Bookkeeping is the daily discipline of recording and reconciling transactions. Accounting turns that record into reports, filings and decisions. We run both under one roof, so nothing gets lost in the handoff.
How do you make sure GST/HST returns hold up to review?
Every return is reconciled against source documents and checked by a second reviewer before filing, to the standard registered CPAs and accounting practices work to.
We are behind on our books — can you bring us current?
Yes. Backlog recovery is one of our most common engagements. We reconcile the missing periods, flag any gaps in past filings, and get you current before your next one is due.
Are you actually available during Canadian business hours?
Yes — our team operates across Canadian time zones, with every query answered within 24 hours as standard.