Payroll Processing — Added to Your Bookkeeping Plan
Payroll handled by hand, wherever your team is
Pay runs, tax filings, and compliance across the US, Canada, the UK, Australia, and beyond — processed by the same bookkeeping team that already closes your books, so nothing is ever entered twice.
Mahaveer Inani
Founder & CEO
CREDENTISLA & CERTIFICATIONS
Backend By Recognized Industry Bodies
Certified Public Accountant (US CPA)
Chartered Accountant
Cost Accountant
IRS Enrolled Agent (EA)
QuickBooks ProAdvisor
Xero Certified
Five outcomes owners tell us matter most
Not a feature list — the actual shifts business owners notice within their first few months on the monthly plan.
You never miss a filing deadline
Federal, state, and local payroll tax deadlines are tracked and filed on your behalf, in every jurisdiction you operate in.
Employees get paid the same day, every cycle
Direct deposit runs on the schedule you set once — weekly, biweekly, or monthly — with no manual approvals to remember.
Compliance stops living in your head
Multi-state and multi-country rules are monitored for you, so a new hire in a new state or country is never a surprise.
One team handles payroll and your books
Every pay run reconciles straight into your bookkeeping, so labor cost and cash position are never out of sync.
New hires are working on day one
Tax forms, direct deposit setup, and benefits enrollment are handled before their start date, in any country you hire.
What’s Included
Every payroll cycle, fully managed
No modules to piece together — this is what happens every pay period, on every plan.
Automatic Tax Payments & Filings
Payroll taxes calculated, paid, and filed on schedule — IRS federal and state deposits in the US, CRA remittances in Canada, and PAYG/BAS obligations in Australia.
Direct Deposit
Wages land on time, every cycle, with no manual bank transfers on your end.
W–2, 1099, T4 & PAYG Summaries
Year-end tax forms prepared and issued correctly, whether your team's in the US, Canada, or Australia.
Compliance That Travels With You
Wherever your next hire lands, the right registrations and withholding are already in place before their first paycheck.
Benefits & Super Admin
US health deductions, Canadian group benefits, and Australian Superannuation, kept in sync with every pay run.
Overtime & Leave Calculated Correctly
Overtime rates, statutory leave, and PTO accruals applied per each jurisdiction's rules — not a flat default.
Pay-Run Variance Review
Every run is checked against the last cycle before approval, so an unexpected swing gets caught, not paid out.
Payroll-to-Books Reconciliation
Every pay run posts straight to your ledger — no separate spreadsheet to maintain.
Countries Covered
One provider for payroll in six countries
Each country runs on its own statutory programs and forms — we handle the local detail so your team gets one consistent process.
| Country | Statutory Programs | Filings We Handle | Pay Cycles |
|---|---|---|---|
| United States | Social Security, Medicare, FUTA / SUTA | W-2, 1099, Forms 941 & 940 | Weekly, biweekly, semi-monthly |
| Canada | CPP, EI | T4, T4A, Record of Employment | Biweekly, monthly |
| United Kingdom | PAYE, National Insurance, Pension auto-enrolment | P60, P45, RTI submissions | Weekly, monthly |
| Australia | Superannuation, PAYG withholding | BAS, Single Touch Payroll (STP) reporting | Weekly, fortnightly, monthly |
| New Zealand | KiwiSaver, ACC levies | IR348, Payday filing | Weekly, fortnightly |
| Ireland | PRSI, USC | PAYE Modernisation, Form P30 | Weekly, monthly |
How we work
From signup to your first pay run
Consultation
Understand your headcount, pay cycles, and the countries you operate in.
Data Collection
Securely connect your payroll platform, bank feeds, and employee records.
Payroll Setup & Registration
Register the right statutory programs and configure pay schedules per country.
Pay Run & Filings
Every cycle, wages go out and statutory filings go in — on schedule, on every plan.
Reconciliation & Reporting
Payroll posts straight to your ledger, with reports delivered every cycle.
Client Results
From disconnected pay runs to a calendar you can trust, every cycle
A multi-location restaurant group ran payroll through a system nobody owned end-to-end — tip allocations recalculated in a side spreadsheet, and tax deadlines tracked in someone’s memory.
We put every location onto one weekly pay schedule inside their existing payroll platform, built tip reporting into each run, and set filings on autopilot. Staff get paid on time at every location, filings go in before deadline, and payroll reconciles straight into the books.
Fixed Pay-Run Schedule
Every employee paid on the same date, every cycle
Filings Tracked to Deadline
Every statutory filing submitted before it's due
Payroll Posted to the Books
Reconciled automatically, without a separate export
Why Firms Choose Us
What sets a Smartledger engagement apart
| Typical Providers | Smartledger | |
|---|---|---|
| Sync with bookkeeping | Separate systems, manual export | Posts straight to your books |
| Filing accuracy | Self-managed, error-prone | Reviewed before every filing |
| Compliance monitoring | Left to you to track | Monitored per jurisdiction |
| Worker classification | Guesswork, audit risk | Reviewed against each country's rules |
| New-jurisdiction setup | Weeks of registration paperwork | Handled before your first hire's start date |
| Year-end readiness | Scramble to issue forms | W-2s, 1099s & local forms ready before deadline |
| Pay-run transparency | Funds move, breakdown after the fact | Full cost breakdown reviewed before funds move |
Protecting What Matters Most:
Your Data's Safety Is Our Top Priority
Your financial data is protected with encrypted cloud storage, restricted team access, secure authentication and signed confidentiality agreements. Every layer of our security infrastructure is designed to safeguard your information so you can focus on growing your business with complete confidence.
Who We Serve
Built for the way your industry runs
Our bookkeepers specialize by industry, so your books reflect how your business actually operates.
Real Estate
Property-level P&L, CAM reconciliations
Property Management
Tenant billing, maintenance & escrow tracking
Construction
Job costing, WIP schedules, AIA billing
Retail and E-Commerce
Multi-location, POS, inventory & tax nexus
Manufacturing
Cost accounting, BOM & inventory valuation
Automotive
Dealer metrics, service, parts & warranty
Professional Services
Utilization rates & project-based billing
Rental Accounting
Lease tracking, security deposits & yield
Law Firms
IOLTA trust accounting, partner draws
Tech / SaaS / Startups
ARR/MRR metrics, deferred revenue & burn
Healthcare & Medical
Practices, clinics & medical groups
Food & Beverages / Restaurants
F&B costing, labor & prime cost control
CPA / Accounting Firms
White-label back-office & capacity scaling
Travel & Hospitality
Agency commissions, booking & tour auditing
Technology
We operate the payroll platforms you already trust
No migration required — your bookkeeper operates payroll directly inside Gusto or ADP, alongside your existing accounting and time tracking tools.
Get started
Payroll that pays right, every time, everywhere
Book a free 30-minute consultation and we’ll map out payroll for every country and state your team works in.
FAQ’S
Questions about the payroll plan
Don’t see your question? Reach out and we’ll get back to you within a day.
How does payroll stay in sync with my books?
Every pay run is reconciled into your ledger the same cycle it’s processed, so labor cost and cash position are never out of date.
What happens when I bring on a new employee?
We handle onboarding setup — tax forms, direct deposit, and benefits enrollment — before their start date, as part of the plan.
What if my hours or commissions come from a separate system?
We pull hours, tips, and commissions from your time tracking or POS system and reconcile them into the pay run before it’s approved.