AR/AP Management Service
Invoices sent, bills paid, and cash flow you can trust — every month
Invoicing, collections, and bill pay are managed end-to-end — with cash flow reporting that’s accurate, on time, and never a surprise.
Mahaveer Inani
Founder & CEO
CREDENTISLA & CERTIFICATIONS
Backend By Recognized Industry Bodies
Certified Public Accountant (US CPA)
Chartered Accountant
Cost Accountant
IRS Enrolled Agent (EA)
QuickBooks ProAdvisor
Xero Certified
Five outcomes owners tell us matter most
Not a feature list — the actual shifts business owners notice within their first few months on the monthly plan.
You stop chasing late payments
Every outstanding invoice is tracked and followed up on a set cadence, so collections happen without you asking.
Vendors never wonder if they'll get paid on time
Bills are entered, approved, and scheduled against due dates — no more scrambling to avoid late fees.
You can answer "what's our cash position?" instantly
Aging and cash flow reports are ready every month, not reconstructed under pressure.
Your accounting software finally stays current
AR and AP entries sync directly into the platform you already use — no parallel spreadsheets.
Month-end closes without an AR/AP scramble
Because invoicing and bill pay run continuously, closing the books stops being a fire drill.
What’s Included
Every plan comes fully managed
Full AR & AP Management, Every Month
Invoicing, collections, bill entry, and vendor payments run as one coordinated cycle — matched against your books line-by-line.
Categorized & Reconciled Entries
Every invoice and bill coded correctly and matched against your books.
Monthly Aging Package
AR and AP aging, plus a cash flow snapshot, delivered the same day every month.
Tax-Ready Handoff
Books packaged and current, ready to hand your bookkeeper or CPA.
Payment Platform Integration
Bills and invoices processed directly through Bill.com or QuickBooks, synced with your books.
Collections Follow-Up
Structured reminders on overdue balances, without damaging relationships.
Vendor Statement Matching
Vendor statements reconciled to catch missing or duplicate charges.
Payment Scheduling
Due dates tracked and payments scheduled — never late, never early.
Cash Flow Forecasting
Rolling forecast of expected inflows and outflows based on open AR/AP.
Sales Tax/GST Tracking
Collected sales tax tracked by jurisdiction, ready to remit.
Document & Receipt Management
Invoices, bills, and statements captured and organized using Dext or similar software.
How we work
From signup to your first invoice run
Consultation
Understand your invoicing volume, vendor base, and current AR/AP process.
Data Collection
Securely connect your accounting software, bank feeds, and vendor/customer records.
Invoicing & Bill Processing
Set up recurring invoicing, collections cadence, and bill approval routing.
Reconciliation & Follow-Up
Match payments and vendor statements, and run structured collections outreach.
Reporting & Review
Deliver aging and cash flow reports with ongoing recommendations.
Client Results
From messy books to a close you can trust, every month
A growing professional services firm was months behind on reconciliations, with transactions miscoded and no clear picture of what they actually owed or were owed. Every month-end felt like starting from scratch.
We caught up every account, put a clean monthly process in place, and started closing the books on the same date every month. Invoices go out on schedule, bills are paid before they’re late, and nothing sits unresolved. Reports are ready well before tax season, not scrambled together at the last minute.
Weekly Invoicing Cadence
Every client invoiced on a fixed schedule
Scheduled Bill Approvals
Every vendor bill routed and paid on time
Monthly Aging Reports
Delivered without anyone having to ask
Why Firms Choose Us
What sets a Smartledger engagement apart
| Typical Providers | Smartledger | |
|---|---|---|
| Invoice & bill turnaround | Best-effort timing | On-time delivery guarantee, every cycle |
| AR reconciliation | Matched only when disputed | Matched to payment, every cycle |
| CRM-to-books invoice matching | Manually cross-checked, if at all | Auto-reconciled between your CRM and books, every cycle |
| Bill pay accuracy | Rarely double-checked | Coded & verified before payment |
| Approach to discrepancies | Reactive, after you ask | Flagged proactively, before they grow |
| Vendor statement reconciliation | Inconsistent | Matched monthly, every vendor |
| Cash flow visibility | Reconstructed under pressure | Live aging & forecast, every month |
| Supporting documentation | Loose or missing | Fully documented and audit-ready |
Protecting What Matters Most:
Your Data's Safety Is Our Top Priority
Your financial data is protected with encrypted cloud storage, restricted team access, secure authentication and signed confidentiality agreements. Every layer of our security infrastructure is designed to safeguard your information so you can focus on growing your business with complete confidence.
Who We Serve
Built for the way your industry runs
Our bookkeepers specialize by industry, so your books reflect how your business actually operates.
Real Estate
Property-level P&L, CAM reconciliations
Property Management
Tenant billing, maintenance & escrow tracking
Construction
Job costing, WIP schedules, AIA billing
Retail and E-Commerce
Multi-location, POS, inventory & tax nexus
Manufacturing
Cost accounting, BOM & inventory valuation
Automotive
Dealer metrics, service, parts & warranty
Professional Services
Utilization rates & project-based billing
Rental Accounting
Lease tracking, security deposits & yield
Law Firms
IOLTA trust accounting, partner draws
Tech / SaaS / Startups
ARR/MRR metrics, deferred revenue & burn
Healthcare & Medical
Practices, clinics & medical groups
Food & Beverages / Restaurants
F&B costing, labor & prime cost control
CPA / Accounting Firms
White-label back-office & capacity scaling
Travel & Hospitality
Agency commissions, booking & tour auditing
Technology
Fluent in every modern accounting platform.
Our teams work natively in the tools you already use — and can migrate you to a modern cloud stack when it’s time to scale.
Get started
Invoices out, bills paid, cash flow clear — every month
Book a free 30-minute consultation and we’ll recommend the right plan for your transaction volume.
FAQ’S
The Answers You're Probably Looking For
The questions that matter most when choosing an AR/AP partner — clearly answered.
How do you keep our invoicing and bill pay in sync with our books?
Every invoice, collection, and vendor payment is reconciled against your accounting platform on a fixed cadence — not left to catch up at month-end. Your AR and AP always match what’s actually in your books.
Do you manage collections, or just send invoices?
Both. Invoices go out on schedule, and outstanding balances are followed up on a structured cadence — so aging receivables get resolved instead of quietly piling up.
How quickly can you take over, and what does onboarding look like?
Most clients are fully transitioned within 3 days, including a review of existing AR/AP backlogs — a guided handoff with no disruption to invoicing or vendor payment schedules already in motion.
What happens if a customer disputes an invoice or a vendor bill looks wrong?
It’s flagged and resolved before it affects payment. Disputed invoices are held and followed up on separately, and any bill with a discrepancy is queried with the vendor before it’s approved — nothing gets paid or written off by default.