Industry Focus · Real Estate
Real estate accounting for developers, investors & brokerages
Precision job costing, deal-level P&Ls, and investor-grade reporting, with commission and escrow compliance built in — for developers, fix & flip investors and brokerages, from acquisition to exit.
25+
Clients — developers, investors & brokerages served
Zero
Reconciliation Errors — every closing statement audit-clean, on record
10+ Yrs
years helping real estate deal-makers master their numbers
Platforms We Manage
Your systems, reconciled — not replaced
Whatever you run your entities, deals and funds on, we plug straight into it — job cost ledgers, escrow accounts, investor capital accounts and bank feeds pulled into one clean close every month.
12+
platforms supported
0
systems you need to switch
DEVELOPMENT & DEAL SYSTEMS
Yardi
Investor and owner statement reconciliation, GL sync, entity-level reporting.
MRI Software
Job costing sync, lease abstraction, investor reporting.
Buildertrend
Project budget-to-actual sync and construction cost tracking.
ACCOUNTING & ERP
QuickBooks
Entity-level books, class tracking, consolidated reporting.
Sage Intacct
Multi-entity consolidations, fund accounting, dimension reporting.
NetSuite
Multi-entity consolidations, revenue recognition, real-time reporting.
PAYMENTS & BANKING
Bill.com
Vendor payment approvals, AP workflow reconciliation.
Gusto / ADP
Payroll sync and labor cost allocation across entities and projects.
Stripe & ACH
Investor and closing payment reconciliation.
Services by Client Type
Bookkeeping built around how you actually make money
Developers & Builders
- Job costing & WIP schedules
- Change order tracking
- Project-level P&L by development
- Construction draw request packages
- Percentage-of-completion revenue recognition
- Lender & investor reporting packages
Fix & Flip / Buy-Sell Investors
- Closing & settlement statement entry
- Rehab, improvement & capital cost tracking
- Holding cost tracking (taxes, insurance, utilities)
- Financing & refinance cost tracking
- Closing cost allocation on sale
- Per-property flip profit & loss reporting
Investors & Fund Managers
- Capital account & contribution trackin
- Distribution waterfall calculations
- Fund-level & property-level consolidations
- 1031 exchange accounting support
- Depreciation schedule coordination
- Quarterly investor reporting packages
Brokerages & Agencies
- Commission tracking & agent splits
- Trust/escrow account compliance
- Agent 1099 processing
- Multi-office consolidated financials
- Broker profitability reporting
- Pipeline-to-revenue reconciliation
HOA & Condo Associations
- Assessment billing & collections tracking
- Reserve fund & operating fund segregation
- Vendor payment processing & approvals
- Monthly board financial packages
- Annual budget preparation support
- Delinquency & collections reporting
Workflow & Cadence
Full-cycle accounting, organized by workflow
From daily entries to investor-ready statements, every service is scoped by what it covers and how often it happens.
| WORKFLOW | CADENCE | WHAT'S COVERED |
|---|---|---|
|
Bookkeeping & AP/AR
|
DAILY |
•
Transaction categorization by entity & project
•
Vendor bill entry & payment processing
•
Commission & assessment collections tracking
•
Investor and owner ledger maintenance
|
|
Reconciliation & Compliance
|
WEEKLY |
•
Bank & trust account reconciliation
•
Escrow & commission compliance
•
State trust accounting requirements
•
Credit card & petty cash tie-out
|
|
Financial Reporting
|
MONTHLY |
•
P&L, balance sheet & cash flow statements
•
Investor & board reporting packages
•
Project & entity-level performance reports
•
Budget vs. actual variance reporting
|
|
Job Costing & Draws
|
AS NEEDED |
•
Work-in-progress (WIP) schedules
•
Construction draw request packages
•
Change order tracking
•
Percentage-of-completion revenue recognition
|
|
Acquisition & Disposition
|
PER DEAL |
•
Closing & settlement statement entry (HUD-1/ALTA)
•
Purchase price & cost basis allocation
•
Rehab, improvement & capital cost tracking
•
Holding costs (taxes, insurance, utilities, HOA)
•
Financing & refinance cost tracking
•
Closing cost expense allocation on sale
•
Gain/loss on sale & disposition reporting
•
Per-property flip profitability P&L
|
|
Tax & Advisory
|
QUARTERLY |
•
Tax-ready books & CPA handoff
•
1099 preparation for owners, agents & vendors
•
Depreciation schedule coordination
•
Quarterly strategy & planning reviews
|
Onboarding
Live on your books in under two weeks
Discovery & systems audit
We map your entities, deals and current software.
Chart of accounts setup
Clean, project-specific chart of accounts built or repaired.
Historical catch-up
Books brought current, discrepancies resolved.
Ongoing monthly close
Reconciliations, statements and reporting on schedule.
Quarterly strategy review
A standing session on performance and planning.
How We Compare
The real problems a generic firm won't solve
These are the exact pain points real estate clients bring us after leaving a generic outsourced firm.
| CLIENT PROBLEM | GENERIC OUTSOURCED FIRM | SMARTLEDGER |
|---|---|---|
|
No real estate-specific chart of accounts
Generic bookkeeping software lumps every deal together, hiding true performance.
|
One-size-fits-all chart of accounts
|
Chart of accounts built per project & entity
|
|
No real financial analysis
You get raw numbers, not insight into margins, trends, or which deals are underperforming.
|
Raw numbers, no interpretation
|
Margin, trend & performance analysis
|
|
Expense categorization is inconsistent
Rehab, capex and holding costs get mixed together, distorting true deal performance.
|
Inconsistent, generic categorization
|
Consistent capex vs. holding cost classification
|
|
Cash flow surprises at year-end
Without a forward view of cash position, tax season and capital planning become guesswork.
|
No forward cash flow visibility
|
Rolling cash flow projections
|
|
Reconciliations left for quarter-end
Bank, trust and escrow mismatches pile up, so errors surface months after they happen.
|
Reconciled once a quarter, if at all
|
Reconciled weekly, every account
|
|
No forecasting or budget tracking
Actuals are never compared against a budget, so overspending goes unnoticed until it's too late.
|
No budget-to-actual tracking
|
Budget vs. actual reporting monthly
|
|
Tax season becomes a scramble
Books aren't kept audit- or tax-ready, forcing a costly year-end cleanup before filing.
|
Year-end cleanup before filing
|
Tax-ready books all year round
|
|
Deal document management
Closing statements, contracts and lender packages are scattered across emails and drives, never tied back to the ledger.
|
Documents scattered, untracked
|
Documents maintained & attached to each entry
|
Trusted Partner
Why real estate firms choose Smartledger
Growth changes what your books need. We’re built to keep pace with every deal, entity and milestone.
CPA-Led Team
Every ledger is reviewed by credentialed CPAs, not just bookkeepers.
Real Estate Focus
Deal, fund and escrow accounting for developers, investors and brokerages is our core specialty, not a side offering.
Maker-Checker Review
A second reviewer verifies every close before it reaches you.
Secure Cloud Systems
Bank-grade encryption and access controls protect every record.
24-Hour Response
Questions get a same-or-next-business-day answer, always.
Testimonials
A full-stack finance function,
built around your business.
FAQ’S
The Answers You're Probably Looking For
The questions that matter most when choosing a finance partner — clearly answered.