Monthly Bookkeeping Service
A fully-managed bookkeeper and accountant for your business
Reconciled books, tax-ready reports, and clear financials — delivered every month by one dedicated bookkeeping and accounting team.
Mahaveer Inani
Founder & CEO
CREDENTISLA & CERTIFICATIONS
Backend By Recognized Industry Bodies
Certified Public Accountant (US CPA)
Chartered Accountant
Cost Accountant
IRS Enrolled Agent (EA)
QuickBooks ProAdvisor
Xero Certified
Five outcomes owners tell us matter most
Not a feature list — the actual shifts business owners notice within their first few months on the monthly plan.
You stop second-guessing your numbers
Every account is reconciled against the bank each month, so the balance on your screen matches reality.
One invoice, no surprise add-ons
Your flat rate is set before we start and doesn't move because a month had more transactions than usual.
January stops being a scramble
Because books close every month, your CPA gets a finished year, not twelve months to untangle in April.
You can finally answer "are we profitable?"
One monthly package rolls every account and revenue stream into a single, readable answer.
Your evenings go back to being yours
Data entry and categorizing receipts move off your plate and onto your bookkeeper's.
What’s Included
Every engagement is fully managed
No add-on modules to piece together — this is what happens every month, for every client.
Full Reconciliation, Every Month
Every bank and credit card account is matched line-by-line against your books, with any discrepancy investigated and resolved before your books ever close.
Categorized Transactions
Every transaction is reviewed and coded to the right account, keeping your reports clean and ready anytime.
Monthly Financial Package
Your P&L, balance sheet, and cash flow statement, delivered the same day every month.
Cash Flow Visibility
A clear monthly view of what's coming in and going out, so you're never caught off guard.
Tax-Ready Handoff
Your books are packaged and ready to hand your CPA at year-end, no cleanup required.
Bill Pay Coordination
Every vendor bill is tracked to its due date and settled on schedule, keeping your vendor relationships in excellent shape.
Invoice Tracking
Every outstanding invoice is monitored and followed up on, so what's owed to you never slips past due.
Chart of Accounts Cleanup
Your chart of accounts is refined every quarter into a structure built for clarity, not just compliance.
Sales Tax Tracking
Sales tax collected is tracked precisely by jurisdiction and reconciled ahead of each filing, so remittance is never a scramble.
Budget vs. Actuals
A polished monthly variance report shows exactly where spend diverged from plan, giving you a real basis for decisions.
Secure Document Portal
Every statement and receipt lives in one encrypted, searchable archive — ready the moment you, your bank, or your CPA needs it.
How It Works
From signup to your first close
Discovery Call
A focused consultation to understand your business and financial goals.
Secure Onboarding
Your accounts are linked through encrypted, read-only connections.
Precision Reconciliation
Every account is matched line-by-line, with nothing left unexplained.
CPA Review
A senior reviewer verifies every close for accuracy before it reaches you.
Your Financials, Delivered
A polished reporting package lands in your inbox, ready to act on.
Catch-Up & Cleanup
Behind on your books? We bring them current, then keep them there
Months or years of unreconciled transactions don’t need a separate provider or a painful migration. Our catch-up process brings your books fully current, then rolls straight into ongoing monthly service — on the same clean foundation.
- Every historical transaction reviewed and properly categorized
- Bank and credit card accounts reconciled back to a known clean date
- Prior-period financial statements corrected and finalized
Backlog Assessment
A full audit of how far behind your books are and what it will take to fix
Month-by-Month Rebuild
Every period rebuilt in order until your books are fully current
Seamless Handoff to Monthly Service
Once caught up, your books roll straight into ongoing care
Why Firms Choose Us
What sets a Smartledger engagement apart
Most bookkeeping firms enter numbers. Ours are built around precision, discipline, and reporting a growing business can actually act on.
| Typical Firms | Smartledger | |
|---|---|---|
| Close deadline | Best-effort timing | On-time close guarantee |
| Oversight of your books | Bookkeeper only | Reviewed by a CPA every cycle |
| Balance sheet integrity | Rarely checked | Verified line-by-line, monthly |
| Approach to issues | Reactive, after you ask | Flagged proactively, before they grow |
| Accounting standards | Inconsistent | GAAP-consistent, every entry |
| Tax-season readiness | Rushed at year-end | Tax-ready at every monthly close |
| Supporting documentation | Loose or missing | Fully documented and audit-ready |
| Query handling | Ad hoc, no process | Structured inquiry & response SOP |
A Client’s Story
Six sales channels, one founder, and margins nobody could pin down
A fast-growing e-commerce brand was selling across six channels, but inventory costs, platform fees, and returns were never reconciled against actual bank deposits. The founder was pricing new SKUs on gut feel, unsure which products were even profitable.
Year-end came with a scramble to untangle a full year of unmatched transactions.
We unified every channel into one clean ledger, mapped true landed cost per SKU, and reconciled platform payouts down to the cent. Monthly margin reporting now drives every pricing and inventory decision.
For the first time, every product line had a clear, honest answer to whether it was actually making money.
Unified Multi-Channel Ledger
All six sales channels reconciled into one clean set of books
True Landed Cost per SKU
Inventory, fees, and returns mapped to real product margin
Monthly Margin Reporting
Pricing and inventory decisions backed by real numbers
Who We Serve
Built for the way your industry runs
Our bookkeepers specialize by industry, so your books reflect how your business actually operates.
Real Estate
Property-level P&L, CAM reconciliations
Property Management
Tenant billing, maintenance & escrow tracking
Construction
Job costing, WIP schedules, AIA billing
Retail and E-Commerce
Multi-location, POS, inventory & tax nexus
Manufacturing
Cost accounting, BOM & inventory valuation
Automotive
Dealer metrics, service, parts & warranty
Professional Services
Utilization rates & project-based billing
Rental Accounting
Lease tracking, security deposits & yield
Law Firms
IOLTA trust accounting, partner draws
Tech / SaaS / Startups
ARR/MRR metrics, deferred revenue & burn
Healthcare & Medical
Practices, clinics & medical groups
Food & Beverages / Restaurants
F&B costing, labor & prime cost control
CPA / Accounting Firms
White-label back-office & capacity scaling
Travel & Hospitality
Agency commissions, booking & tour auditing
Protecting What Matters Most:
Your Data's Safety Is Our Top Priority
Your financial data is protected with encrypted cloud storage, restricted team access, secure authentication and signed confidentiality agreements. Every layer of our security infrastructure is designed to safeguard your information so you can focus on growing your business with complete confidence.
Technology
Fluent in every modern accounting platform.
Our teams work natively in the tools you already use — and can migrate you to a modern cloud stack when it’s time to scale.
Get started
On-time close, or your next month is free.
If we miss your agreed close date for a reason on our end, your following month’s service is on us — no questions asked.
FAQ’S
Questions about our bookkeeping & accounting service
Don’t see your question? Reach out and we’ll get back to you within a day.
How is our engagement structured and priced?
We agree on scope and a monthly fee upfront based on your transaction volume and complexity, so there are never hourly surprises on your invoice.
What does a typical monthly close include?
Full reconciliation of every account, categorized transactions, and a complete financial reporting package delivered on a fixed schedule.
How do you handle a backlog of unreconciled books?
Catch-up and cleanup work is scoped as part of onboarding, so you start on a clean, fully reconciled foundation.
What assurance do we have around accuracy and confidentiality?
Every close is independently reviewed, every entry follows GAAP-consistent standards, and every team member signs a confidentiality agreement.